1. A funding source has been identified within NOAA
2. In response to a CIFAR Announcement of Opportunity

• UAF Office of Sponsored Programs (OSP) routing form, signed by PI's department, but not OSP.
• Cover sheet with signatures from the PI, Director, Institution’s Authorized Representative, and any other signature required by PI's department.
• Detailed budget created on the OSP budget template.
• Detailed budget justification.
• Statement of work to be performed, as well as the period of performance.
• If applicable, subaward’s detailed budget, negotiated F&A rate agreement, and staff benefit rate information.
• Curriculum vitae of the PI and any co-PIs.

CIFAR will review the proposal package, requesting additional information from the PI, as needed. The completed proposal package will be sent to OSP for their review and approval. After OSP has approved the proposal, CIFAR will work with OSP to submit the proposal on Grants.gov. The proposal will then be reviewed by our host lab, Pacific Marine Environmental Laboratory (PMEL). After the review process with PMEL is complete, the proposal package will be sent to NOAA’s Grants Management Division for the creation of the award.

CIFAR requires a review time of at least 10 business days prior to the proposal’s due date. This review time will include CIFAR’s review and approval process, as well as the 5 business day review time required by OSP. Failure to provide the 10 business days review time could result in the proposal not being submitted. The deadline for FY12 proposals is 3 June 2011. In order to meet this deadline, CIFAR will need to receive proposals no later than Thursday, 19 May 2011.

Budgets for CIFAR proposals will be developed utilizing the same proposal budget guidelines as OSP. Please visit the OSP website link below for detailed information as well as a link to their budget template.

http://www.uaf.edu/apache/osp/budgets/index.html

Once an award is received by CIFAR, the CIFAR administrator will work with the receiving department to set up the new award in the University’s database, BANNER. After that, the receiving department is responsible for assisting the PI in expending his/ her CIFAR award according to the guidelines of post-award administrative processes as established by UAF’s Office of Grants and Contracts Administration (OGCA). Please see the link below for more information on the post-award administrative expectations.

http://www.uaf.edu/grcon/research-admin-toolbox/

Once an award has been set up, the PI will receive an award letter from CIFAR outlining reporting requirements, and required acknowledgement text for publications and other project outcomes.

Annual reports will be required in April for outcomes for the reporting period from April of the previous year to March 31 of the current year.

Any deviations from the project’s scope of work and/or budget, as well any requests for extensions of project time must be approved by CIFAR prior to any changes being made.